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All Forms (45)Consent & MediaPrograms & ParticipantsAdvocacy & CommunityVolunteersBoard & DirectorsStaff & ContractorsMoney & GrantsEvents, Health & SafetyCommunications & Admin

Consent & Media5 forms

Photo and video consent, story and testimonial releases, speaker and interview recording agreements, and opt-out cards.

#1Consent & Media

Photo & Video Consent and Release — Adults

Consent to be photographed or recorded at Menopause Matter programs and events, and for the images and recordings to be published online, on social media, or in print.

Open & print form

#2Consent & Media

Story & Testimonial Release

Permission to publish a person's written or recorded story or testimonial in Menopause Matter materials, with a choice of full name, first name only, or anonymous.

Open & print form

#3Consent & Media

Guest Speaker Consent & Release

Media release and permission to record, stream, and archive educational sessions delivered by guest speakers and community partners.

Open & print form

#4Consent & Media

Interview Consent & Release

Consent to be recorded for interviews, podcast appearances, and media stories about menopause and Menopause Matter's work.

Open & print form

#5Consent & Media

Photo Opt-Out Card

A pocket card a person can hand in at an event to ask not to be photographed or recorded. Event staff note it and keep the person out of photographs and recordings.

Open & print form

Programs & Participants6 forms

Event sign-in sheets, multi-session program registration, feedback, needs assessments, accommodation requests, and waitlists.

#6Programs & Participants

Program Sign-In Sheet

Attendance sign-in sheet for programs and events: name, optional contact, and signature. Doubles as attendance proof for funders.

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#7Programs & Participants

Program Registration Form

Registration for multi-session Menopause Matter programs: contact details, emergency contact, and accessibility or other needs.

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#8Programs & Participants

Program Feedback Form

Short evaluation after a session or event — what helped, what to improve, and permission to quote your feedback.

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#9Programs & Participants

Program Needs Assessment

A short intake to learn what support and topics a participant is looking for, so we can plan the right programs.

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#10Programs & Participants

Accessibility & Accommodation Request

Request accommodations for a Menopause Matter program or event: interpreters, seating, or materials in another format.

Open & print form

#11Programs & Participants

Waitlist Form

Name and contact details for a participant when a program is full, so we can reach out when a spot opens.

Open & print form

Advocacy & Community5 forms

Petition and survey sheets, community partner intake, exhibitor registration, and event draw entries.

#12Advocacy & Community

Free HRT Ontario — Official Petition to the Legislative Assembly of Ontario

Official Ontario Legislature petition calling on the Ministry of Health to add all clinically approved forms of menopausal hormone therapy to the Ontario Drug Benefit formulary.

Open & print form

#13Advocacy & CommunityComing soon

Paper Survey Form

A paper version of Menopause Matter community surveys, for collecting responses at information tables and events. Coming soon — survey questions are being finalized.

Open & print form

#14Advocacy & Community

Community Partner Intake Form

For organizations that want to partner with, host, or refer people to Menopause Matter programs and services.

Open & print form

#15Advocacy & Community

Information Table / Exhibitor Registration

Registration for organizations tabling at a Menopause Matter community fair: who is tabling and what they need.

Open & print form

#16Advocacy & Community

Draw / Prize Entry Form

Entry slips for giveaways at Menopause Matter events, with consent to be contacted if the entrant wins.

Open & print form

Volunteers7 forms

Volunteer applications, hours logs, code of conduct, liability waivers, background and reference checks, and exit feedback.

#17Volunteers

Volunteer Application Form

Application to volunteer with Menopause Matter: role interests, skills and experience, availability, and two references.

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#18Volunteers

Volunteer Sign-In & Hours Log

Per-event or monthly log of volunteer hours. Feeds Menopause Matter's grant reporting.

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#19Volunteers

Volunteer Agreement & Code of Conduct

Confidentiality, conduct, and boundaries — signed by every volunteer when they join Menopause Matter.

Open & print form

#20Volunteers

Volunteer Waiver & Release of Liability

Activity and event liability release for volunteers at Menopause Matter events and community outreach.

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#21Volunteers

Background Check Consent

Consent to a police records check, including a vulnerable-sector search, for volunteer roles working with vulnerable people.

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#22Volunteers

Volunteer Reference Check Consent

Permission for Menopause Matter to contact the references listed on a volunteer's application.

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#23Volunteers

Volunteer Exit Feedback Form

A short form completed when a volunteer leaves Menopause Matter, to learn what worked and what we can improve.

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Board & Directors7 forms

Director consent and declarations, board nominations, proxies, confidentiality undertakings, and membership applications.

#24Board & Directors

Director Consent to Act

The Ontario form a director signs consenting to serve on the Board of Menopause Matter.

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#25Board & Directors

Director Annual Declaration

Yearly conflict-of-interest disclosure and Code of Conduct declaration signed by each director.

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#26Board & Directors

Director Information Form

Contact and other details the corporation must keep on file for each director.

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#27Board & Directors

Board Nomination / Application Form

For prospective directors to nominate themselves or be nominated to the Menopause Matter Board.

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#28Board & Directors

Meeting Proxy Form

Appoint a proxy to vote on your behalf at a Menopause Matter members' meeting.

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#29Board & Directors

Confidentiality Agreement

A confidentiality undertaking signed by Board and committee members of Menopause Matter.

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#30Board & Directors

Membership Application Form

For people applying to join as members of the Menopause Matter corporation.

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Staff & Contractors4 forms

Contractor information, invoice and timesheet templates, and honorarium payment forms.

#31Staff & Contractors

Contractor Information Form

Details collected before a contract begins: legal and business name, address, business number, and services.

Open & print form

#32Staff & Contractors

Contractor Invoice Template

A standard invoice layout with line items and a grant / project coding line, for contractors billing Menopause Matter.

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#33Staff & Contractors

Honorarium Payment Form

A one-off payment form for speakers, elders, and knowledge keepers, with grant coding and approvals.

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#34Staff & Contractors

Timesheet Form

Hourly tracking for contract staff, with a daily log and a project code on each line.

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Money & Grants5 forms

Expense claims, donations and pledges, in-kind gifts, sponsorships, and grant file checklists.

#35Money & Grants

Expense Claim & Reimbursement Form

Itemized expense claim with receipt lines and grant/project coding — built to satisfy funders and the accountant.

Open & print form

#36Money & Grants

Donation & Pledge Form

Donor details and gift information for thank-you letters and financial records.

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#37Money & Grants

In-Kind Donation Form

A record of donated goods or services and their fair market value, for thank-you letters and financial records.

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#38Money & Grants

Sponsorship Form

Sponsor details, sponsorship level, amount, and permission to use the sponsor's logo in event materials.

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#39Money & Grants

Grant File Checklist

A one-page checklist of what must be in every grant file: agreement, budget, reports, and receipts.

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Events, Health & Safety3 forms

Incident and accident reports, emergency contact forms, and event planning checklists.

#40Events, Health & Safety

Incident / Accident Report Form

A record of what happened at an event or program, who was involved, and what was done in response.

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#41Events, Health & Safety

Event Emergency Contact Form

Key emergency and staff contacts for the day of a Menopause Matter event.

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#42Events, Health & Safety

Event Planning Checklist

The run sheet every Menopause Matter event gets planned against, from booking to post-event follow-up.

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Communications & Admin3 forms

CASL email consent, feedback and complaints handling, and media inquiry forms.

#43Communications & Admin

Email Consent Form

Sign-up consent for the Menopause Matter mailing list, worded for Canada's Anti-Spam Legislation (CASL).

Open & print form

#44Communications & Admin

Feedback & Complaint Form

How anyone can raise a concern or complaint about Menopause Matter, and how it is handled.

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#45Communications & Admin

Media Inquiry Form

For journalists contacting Menopause Matter: outlet, topic, deadline, and contact details.

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